Election Day Communications Plan
Communications Plan, 5.24.18
***Note: If your school is experiencing election issues,
contact your EDSSI then Communications.
Email & phone numbers
chief of schools
Chief academic officer
- Designate contact team to communicate to schools.
- 2. Guidance on how to handle walkouts.
- BEFORE an election
- DURING an election
- 3. Inform Stakeholders
- School Board
- Government leaders
- 4. Conference Call/webinar
- 5. How to Handle voters
Outlook, Principal Connection,
EDSSIs, Parent Callouts, principal meeting
These plans will be sent to each principal/AP and discussed in Webinar Tuesday.
Jimmy via email
Ken via email
David Sevier via email
Michelle via email, meetings
Michelle via email/callout/meet
Michelle via callout
Principals via email/callout
Michelle, if needed, MA
Mark North via email
Mark, Ken, Michelle, Sito, Pippa, Dottie, Damon, Adrienne
Plans for ELECTIONS
A. Meet with Teachers and PTO leaders now:
- Organize polling day protocol in your school.
- Share official Election Commission/MNPS statements for staff and parents to share.
- Possible lockout procedures. Classrooms within MNPS operate each day with locked classroom doors to be prepared for any emergency situation.
- Positioning parents/staff at the door and in hallways (parent volunteers should be assisting administration with directing the voters to proper locations).
- Offer support for day of election. Be available and visible. (MNPS Safety and Security will be as visible at polling locations as possible. MNPD is aware of the polling locations and will be doing extra patrol at these schools.)
- Prioritize Safety
Offer these guidelines:
- The school will make every effort to provide space within the school that has an outside entrance to minimize disruption to the school day.
- Voters/campaign workers will not be allowed to leave the polling room to use the bathroom unless school is not in session, or dismissed for the day.
- Poll workers will be escorted to and from the bathroom (parent volunteers need to be ready to do this for their school).
B. Prepare staff in advance:
- Meet with staff about what to expect, i.e. callouts to parents, schedule for polling, possible absent students, media on campus.
- Appropriately and respectfully handle the situation if avoter wants to use the bathroom or wants to enter the school.
- Voters not voting, but campaigning cannot enter the school for any reason.
C. Do Callout to Parents/Students ASAP: (Before Wednesday, May 23)
- Use attached sample callout scripts. Contact communications for help, if needed. Please, stick to the script to ensure seamless communication across the district.
- See script for Before Election: to parents and teachers, 2.a
- See script for Day of Election: to parents, 2.b.
BEFORE ELECTION: to parents and Teachers CALL OUT SCRIPT
Good Evening [school] Parents:
This is [principal name] with an important message. In addition to tomorrow being the last day of school, it is also a special election day. Because MNPS is supported by public tax dollars, the District is required by law to provide open and accessible polling locations (Tennessee Code Annotated 2-3-107). This law can only be changed by the State legislature. Recognizing parent concerns about safety, MNPS sought approval from the Commissioner of Education to close schools, tomorrow, May 24. That request was denied.
To minimize the election’s impact, wherever possible voters will be directed to enter and exit schools through a dedicated outside entrance. If you have concerns please contact me, your principal or the MNPS info line at 615-259-INFO.
If you have questions about polling places, please contact the election commission.
For concerns about election law, please contact your elected official.
Thank you for your continued support of [SCHOOL]. Enjoy your evening, and please let me know if you have any questions. Remember, tomorrow is a half day and we will be dismissing early. Let’s make our last day of school a great one!
NIGHT OF ELECTION: CALL OUT SCRIPT
Good Evening [school] Students and Families,
This is [Principal NAME] with an important message. As you know, today was our last day of school, and a special election day for the City of Nashville. We wanted you to know our teachers and staff were vigilant in making sure voters didn’t enter our hallways and disrupt our day. I want to thank all the teachers, staff and parent volunteers who helped us manage this election day in our school. I also want to thank everyone for another great year at [school]! We had a great last day, today. Have a wonderful summer break, get some rest, read every day, and we’ll see you again in August.
Thank you for your continued support of [SCHOOL]. Please let me know if you have any questions.
How to Handle Media
- Principals, staff, teachers, please refer all media to the communications office for quotes on camera. Please do not speak on camera regarding this event.
Principals, we know this is a challenging time. We are here to help you. Please do not hesitate to reach out to any or all of the team members for assistance.